Receptionist

Company: San Pasqual Band Of Diegueno Mission Indians Of Ca
Location: Valley Center
Posted on: April 3, 2026

Job Description:

Description Position Summary Receptionist will participate in managing the front desk operations while maintaining a professional demeanor and supporting administrative functions in the front office of the Housing Building. The Receptionist will answer phones, greet visitors, accept payments in person and by phone during business hours. Must be motivated and a team player. Principal Duties and Responsibilities Answer phones calls and direct inquiries to appropriate personnel. Utilize the Intact system for payables and check request as needed. Greet vendors, Tribal members, and other individuals doing business for the Tribe and direct them to the appropriate departments. Adheres to all personal policies and procedures. Assist with scheduling meetings and managing office supplies Preparing documents for meetings Filing, faxing, copying, sorting mail, scanning, filing, record keeping, and data entry. Perform bookkeeping , collect housing payments, and follow processing procedures. Serves as backup support for other housing personnel as needed. Intake of all housing applications, responding to incomplete ones and scheduling appointments with all vendors. Process any work orders and contact vendor as needed Process mail through mailers/postage machine. Post Tribal events on building and electronic displays. Maintain and schedule Tribal functions. Take any cash or payments to finance. Pick up packages and mail from administrative building. Maintaining confidentiality and accurate records. Assisting with tenant services, application assistance as needed. Maintains and updates various spreadsheets for housing funding. Interviewing and screening potential housing applicants Providing information and referrals to clients about community resources. Maintain Petty cash and cash petty cash checks, send receipts for reimbursement to finance. (Director to review cash in box weekly) Other duties as assigned. Qualifications REQUIRED EDUCATION / CERTIFICATIONS: High school/GED or equivalent experience. EXPERIENCE / QUALIFICATIONS / SKILLS Must have 3 years of experience in an Administrative Receptionist role. Ability to read and comprehend simple instructions, short correspondence, and memos. Proficient with Microsoft Word, Excel, and PowerPoint. Knowledge of Access. Knowledge of Housing regulations (preferred). Strong communication skills. Excellent customer service skills. Ability to maintain a positive attitude when dealing with difficult situations. Maintain confidential and high ethical standards. Ability to handle multiple tasks efficiently. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities for this position at any time.

Keywords: San Pasqual Band Of Diegueno Mission Indians Of Ca, Laguna Niguel , Receptionist, Administration, Clerical , Valley Center, California